Billing/Payroll Specialist

Billing/Payroll Specialist

 
 

Markham Law Firm, a growing family law firm, is seeking a Billing/Payroll Specialist to work out of their Bethesda, MD office.  The ideal candidate must be able to maintain confidentiality while cultivating a world-class level of client service delivered through attentiveness and compassion during this high-stress, emotional time. This position requires comfort with technology and learning possibly unfamiliar software systems. This non-exempt position is in person with the option to work remotely two days a week.

As a small firm, we pride ourselves on our close-knit team environment and personalized approach to client relationships. We are currently seeking a highly organized and detail-oriented individual to join our team as a Billing/Payroll Specialist. You will be tasked with reviewing and processing invoices, tracking time and expenses, and ensuring that all billing procedures comply with company policies and legal regulations.

This role is essential to the firm's commitment to client service and is an excellent fit for a candidate with direct billing experience. Fantastic communication skills, keen attention to detail, and a personality that thrives in a high-level and fast-paced culture are keys to a candidate's success with this team.

Responsibilities:

  • Manage monthly client billing process, ensuring accuracy and timeliness of invoices. This includes completing trust transfers and running payment methods on file per retainer agreements.

  • Handle accounts receivable and collections efforts, being persistent in following up on outstanding balances as necessary.

  • Reconcile QuickBooks on a bi-weekly basis: ensuring accuracy and balance.

  • Administer trust accounting in accordance with IOTLA guidelines.

  • Sort, code, and enter accounts payable data, maintaining vendor files and paying invoices on time.

  • Track billing bonuses, stretch goal bonuses, and origination bonuses.

  • Process semi-monthly payroll accurately and efficiently.

  • Coordinate and administer the firm's 401k plan, including enrollment and contributions.

  • Prepare financial reporting as needed and as requested.

  • Assist in compiling necessary documentation for year-end tax preparation.

  • Coordinate with an outside bookkeeping firm for the preparation of 1099s.

  • Treat all information and data as confidential.

 

Qualifications (Experience, Knowledge, Skills & Abilities):

  • Minimum of two-year degree with four year college degree preferred, with specialization in accounting or finance preferred or combination of education and experience

  • 3-5 years experience in billing, accounts receivable, and payroll administration required. Law firm experience preferred. 

  • Proficiency in QuickBooks and Microsoft Excel. Familiarity with Clio Manage/Grow, a plus.

  • Strong attention to detail and organizational skills.

  • Exercise sound judgment, high integrity, trustworthiness, and ability to maintain strict confidentiality.

  • Exhibit excellent verbal and written communication skills, including comfort and skill in speaking with clients and other professionals.

  • Ability to read, comprehend, and follow instructions.

  • Ability to work independently and with a team.

  • Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.

  • Embrace service-oriented problem solving, taking the initiative to act quickly and decisively when a client experiences a problem that requires a prompt solution.

  • Ability to use critique of work to improve performance.

  • Ability to manage multiple priorities and adjust to changing priorities in a professional manner.

  • Ability to deal with stress around deadlines.

  • Commitment to professional growth and development

  • Experience with HRIS software (BambooHR preferred) 

Benefits:

  • Employer-provided medical, dental, and vision insurance (50% company paid for the employee only)

  • 401(k) plan with 3% safe harbor contributions

  • Opportunity to participate in FSA or DCA plan

  • Paid vacation and sick time

  • Paid holidays

  • Paid parking

  • Generous paid parental leave

 
Salary Range:

$55,000 - $65,000, depending on experience

To Apply:

To apply please submit your resume and cover letter to Jennifer Campbell-Adams, HR/Office Manager at jcampbelladams@markhamlegal.com.